Army

You may have heard that the Army Fee Assistance Program will be transitioning to Child Care Aware® of America. Please allow us time to ensure that this transition is managed with the precision and care you deserve.

For more information about the transition, please review this page and visit our transition website here.

Get Help Finding and Paying for Child Care

Thank you for your interest in the Army fee assistance programs offered through Child Care Aware® of America. If you do not have access to an on-base child care provider, you may be eligible to participate in one of our child care fee assistance programs.

The Department of Defense (DoD) currently provides child care for approximately 200,000 children of active duty personnel each day. Active duty military personnel using DoD child care facilities, regardless of income, receive some subsidy since the government pays a portion of the cost for all children in military child development centers and military family child care homes. The 200,000 does not include the children of geographically displaced personnel, including Reservists, who often live far away from military installations.

Army Child Care Fee Assistance was created to provide authorized Reserve and Active Duty personnel assistance in locating, selecting, and offsetting the cost of civilian child care when on-base child care is not available or a viable option for the service member and their family. The programs available through Child Care Aware® of America provide subsidies for eligible military dependents enrolled in quality commercial child care programs throughout the United States. Child Care Aware® of America authorizes subsidy amounts based on Total Family Income (TFI) for those eligible Army families, and supplies monthly payments directly to the prospective child care provider.

In order to participate in the Army Fee Assistance Program, non-school age children must be enrolled in a minimum of 16 hours of care per week. School age children must be enrolled in a minimum of 6 hours of care per week during the school year and a minimum of 16 hours of care per week during summer break.

Army fee assistance does not cover the drop in care for non-school age children or school age children on breaks (winter/spring break, snow days, holidays, etc.). Care must be consistent and must have a fixed schedule.

Service members must be one of the following in order to qualify:

Army

  • Army Active Duty
  • Deployed Active Duty

Army Guard/Reserves

  • Guard/Reserve Activated
  • Guard/Reserve Activated Deployed

Army Civilians

  • Army Civilians
  • Guard and Reserve Technicians

New Army Service Members/Families:

If you are new to the Child Care Aware® of America Fee Assistance Programs and have never submitted an application to our agency before in the past, you must begin the application process by determining the program which you would like to apply for as a qualifying Army Sponsor. Please see the What Programs Are Available section below to make your selection.

Returning Army Service Members/Families:

At this time, families in Phase 4 may have received a letter from the Army notifying them that their file is being transferred to Child Care Aware® of America. If you have received this notice, you may contact Child Care Aware® of America with any questions or problems. Phase 4 families are receiving care in the following states:

Louisiana
Texas
Rhode Island
Arizona
Connecticut
Utah

Families that have not been notified that their information is being transferred should continue to contact the GSA with any questions or problems. Your application and support will continue to be serviced by the GSA until you receive notification that your file is being transferred.

Phases 12, and 3 of the Army Fee Assistance Program transition are now complete. Child Care Aware® or America (CCAoA) will now assume full responsibility for all new army families and Army families receiving fee assistance through the Army Fee Assistance Program in the following states:

District of Columbia
Maine
Maryland
New Hampshire
Vermont
Virginia
Wyoming
North Carolina
New Mexico
Montana
Idaho
Puerto Rico
U.S. Virgin Islands
Washington
South Dakota
Oregon
Nevada
Iowa
Arkansas
Nebraska
Delaware
North Dakota
Alaska
Massachusetts
Wisconsin
Illinois

 

The GSA can be contacted at:

GSA Subsidy Administration
2300 Main Street – 2SE
Kansas City, MO 64108
Phone: (866) 508-0371
Fax: (816) 823-5410

Email: army.childcare@gsa.gov
http://www.gsa.gov/portal/category/107359

If you are an existing family not receiving care in the states listed above, please click here.


What Programs Are Available

Operation Military Child Care (OMCC)

The Operation Military Child Care program provides fee assistance for families of Service men and women who are deployed or serving as a recruiter. Active duty orders are required to be submitted with the application for verification purposes.

Eligible providers for the OMCC fee assistance program must have a state child care license, a state inspection report dated within the last 12 months, and they must submit a complete provider fee assistance application. Scroll down to the Frequently Requested Forms section below for additional information regarding the provider application and eligibility materials.

To search for eligible OMCC child care providers who are already enrolled in the program, click here. Once you have located a provider, please contact us to verify their eligibility (1-800-424-2246).

Military Child Care in Your Neighborhood (MCCYN)

The Military Child Care in Your Neighborhood program provides fee assistance for families of Active Duty Sponsors who are unable to access on-installation child care.

Eligible providers for the MCCYN fee assistance program must have a state child care license, a state inspection report dated within the last 12 months, a complete provider fee assistance application, and must meet additional high quality accreditation standards (for more information on provider qualifications, click here).

To search for eligible MCCYN providers who are already enrolled in the program, click here. Once you have located a provider, please contact us to verify their eligibility (1-800-424-2246).

Army Respite Care

The Army Respite program provides no-cost, hourly child care to support the unique child care needs for Army Families who meet certain criteria. Respite Care is available for the following Service Members:

  • Deployed
  • Wounded Warriors
  • Survivors of Fallen Warriors
  • Army Recruiters
  • ROTC Cadet Cadre (trainer)

For Service Members with eligible deployment orders, Fee Assistance for Respite Care is authorized for 30 days prior to deployment and 90 days after returning from deployment. Deployed Service Members, Wounded Warriors, and Survivors of Fallen Warriors are eligible for up to 16 hours of no-cost, hourly child care per child per month.

Army Recruiters and ROTC Cadet Cadre are eligible for up to 5 hours of no-cost, hourly child care per month for each child up to the age of 12 during the assignment period. ROTC Cadre participants are eligible during the months of May to September.

Respite Care can be used for any of the following:

  • Attending appointments
  • Running errands
  • Taking a much needed break
  • Nights, weekends, and overnight care
  • Respite care may also be used during the day, but it must be outside of the regularly subsidized care if the family already participates in the Army Fee Assistance Program
Respite Family Eligibility

Service Members must submit the following documents to determine eligibility:

The spouse/second parent does not have to be working, going to school, or looking for work to qualify for the Respite Care program.

Respite Provider Eligibility
  • Provider must fill out a Provider Respite Application and be willing to provide an hourly rate for the families interested in using the facility for Respite Care
  • Provider must submit the supporting documents listed on the Provider Respite Application if not already a part of the Fee Assistance Programs
  • Provider must be able to provide care in 2 hour increments
  • Care can be used at different times for a family with multiple children

How to Apply

Steps1-300x121

You may also apply using a paper copy of the application. You can access the application here and submit it either via email to msp@usa.childcareaware.org or mail to:

Child Care Aware® of America
Army Fee Assistance Program
1515 N. Courthouse, 2nd Floor
Arlington, VA, 22201.

Apply Now

Supporting Documentation Needed

Supporting documentation for proof of eligibility may vary by program. Below is a list of commonly required documentation:

  • Self Certification Form for children listed on the application, or a copy of each child’s birth certificate (children eligible for fee assistance must be living in the same household of the military sponsor and be listed as a legal dependent in the sponsor’s DEERS. Fee assistance programs are provided for children ages birth through 12 years).
  • Spouse/Non-Military Parent information (applies to unmarried parents living in the same household) If the spouse/non-military parent is employed, one month’s worth of pay stubs with verification that they are working between 16-40 hours per week is required. If they are unable to provide pay stubs due to recent employment, please have their supervisor complete the Employment Verification Form for a 60 day approval period while we wait for the spouse/non-military parent to submit one month’s worth of their pay stubs.
  • If the spouse/non-military parent is enrolled in school, a school schedule verifying enrollment, with 6-12 credit hours for undergraduate or 3-9 credits at a graduate level is required. The school schedule must include the student’s name, the school’s name, the number of enrolled credits, and the period of the current semester. Spouses/non-military parents enrolled in self-paced programs do not meet the school requirement.
  • A one-time 90 day certification of looking for work approval period may be utilized by the spouse/non-military parent if they are currently searching for employment. The Looking for Work form must be completed in order to take advantage of the approval period.
  • LES for all Service Members activated to full time duty. A current copy of the Service Member’s LES dated within the past 90 days will be required.
  • Military orders for all Service Members activated to full time duty from the Reserves or Guard, as well as all applicants eligible for the OMCC program.
  • SF-50 for all Army Civilians, and Guard and Reserve Technicians. Please supply your current year SF-50 form.
  • Provider Documents– All eligible providers for the assistance program must have a state child care license, a state inspection report dated within the last 12 months, and a complete provider fee assistance application. For the MCCYN program, providers must meet additional high quality standards. Applications for fee assistance will not be processed until the selected provider meets all program eligibility requirements and has submitted a complete application.
  • Statement of non-availability- for families living within 15 miles or 20 minutes of their assigned garrison that offers on-post child care. Before applying to the Army Fee Assistance Program with CCAoA, new families must contact CYSS Parent & Outreach Services to see if there are child care options available on-post. If on-post care is unavailable a statement of non-availability must be completed and signed by a CYSS Parent & Outreach Services representative and be sent to CCAoA as part of your application packet. Families will not have to provide a statement of non-availability if they reside further than 15 miles or 20 minutes from their assigned garrison.
    • Exempt Populations include: School age children, geographically dispersed ARNG and AR, Wounded Warriors, SOS Sponsors, and rare cases requiring Army-Approved exceptions to policy.
    • PLEASE NOTE: Families are required to submit an updated copy of the statement of non-availability if they make a permanent change of station (PCS) to a new location. This is required in order to determine if space is available on the new installation.

Please note that you will have 90 days from the date on which your application is submitted to complete your application (including all your required supporting documents) and meet all eligibility program requirements. If your application is not completed within 90 days of your initial submission, then you may not be eligible for any retro-active subsidy payments and your application may be subject to deactivation. This program is not an entitlement program and is subject to the availability of funds, which may be discontinued at any time.

Apply Now

If you are unable to apply online, you can download the Parent Application here.


Frequently Requested Forms


Documentos En Español

Por favor vea abajo algunos formularios frecuentemente solicitados para Padres. Si tiene alguna pregunta, por favor comuníquese con nosotros al 1 (800) 424-2246.

Documentos para Padres


Army Program Updates

Army Fee Assistance Program Fee Ranges and TFI for School Year 2015-2016

The Department of Defense (DoD) recently published their Child Development Program fee ranges for School Year 2015-2016. This policy provides the new parent fees and Total Family Income (TFI) categories for calculating care in military Child Development Centers and School Age Programs. Parent rates for families receiving Army fee assistance in Community Based Child Care Programs will be impacted because the parent share of the child care provider rate is based on the DoD rates for similar services.

The Sponsor’s Army Fee Assistance Subsidy is the difference between what the Sponsor would pay for on-post child care and the community-based child care provider’s rate, up to a provider rate cap of $1500 per child per month. The Army Sponsor is responsible for the on-post child care parent fee and any amount over the provider rate cap of $1500. If the difference between the Army monthly fee and your provider’s rate is determined to be less than $20 a month, then a monthly amount of child care fee assistance will not be authorized.


Fight Fraud

Contact Us at 1 (800) 424-2246 to Report Fraud, Waste and Abuse in Fee Assistance Programs

Anonymous Tips Accepted

 

For Additional Assistance, Contact Us:

 Department Phone Number Fax Number Email
 Child Care Aware®  1(800) 424-2246  (703) 341-4101  info@usa.childcareaware.org
 Fee Assistance  1(800) 424-2246  (703) 341-4103  msp@usa.childcareaware.org
 Payments  1(800) 793-0324  (703) 341-4199  paymentdept@usa.childcareaware.org
 Provider Services  1(800) 424-2246  (703) 341-4146  providerservices@usa.childcareaware.org
 Conflict Resolution  1(844) 658-1747

 

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