Fee Assistance

Help Support Our Families

Thank you for your interest in supporting our families’ child care needs. Child Care Aware® of America operates a Fee Assistance Program that serves military and non-military families. If you have a valid state license and annual licensing inspection, you may be eligible to participate in the program. Please see below for detailed information concerning which programs are available and how to apply.

Providers, please follow the steps below.

Step One: Determine Your Eligibility

DetermineEligibility

Must be state licensed
Must meet eligibility criteria outlined by the military branches and the Department of Defense (DoD)
Must have a state licensing inspection in the last 12 months free of disqualifying incidents
FBI Background Check

Read more about these eligibility requirements.

Step Two: Select a Program

QualifyingProvider

Operation Military Child Care – state licensed, serves deployed service members

Military Child Care in Your Neighborhood – state licensed AND nationally accredited, serves deployed and active duty service members, and full-time NGA employees

Army Respite Care – hourly care for Army families

Read more about these programs.

 

Step Three: Collect Necessary Supporting Documents

CollectDocuments

Provider Fee Assistance Application
Copy of state license & state licensing inspection report
W-9 Form
Copy of Employer Identification Number (EIN) Certificate
Provider Rate Verification Form
Provider User Agreement Form
Copy of national accreditation certificate

Check out the details on the documents you need.

Step Four: Apply & Submit Your Documents

ApplyOnline

Great work! You’ve got everything ready – now it’s time to apply and submit your documents. You can do so by submitting your paperwork to the Provider Services Department (see below).

Click here for a copy of the paper application!

Click here to apply online!

 

Step Five: Receive Approval Within 7-10 Business Days of Completed Application

Approval

You’ll hear from us a few days after you submit your application, and then if you’re approved you’ll know within 7-10 business days. For more information about the process, check out the links below:

Fee Assistance Approval
Fee Assistance Payment Policies
Why Accredited Care is Important


Determining Your Eligibility

State License and Inspection Report

Child care providers and family child care homes wishing to participate in the Fee Assistance Programs must have a valid license issued by their state. The license should cover all ages served at the facility or home. In addition, providers must also present a copy of their state licensing inspection report from within the last 12 months. The inspection report must be free of any disqualifying incidents to participate in the Fee Assistance Programs.

Advanced FBI Fingerprint Check and State Child Abuse and Neglect Registry Check

On October 1, 2014, The U.S. Navy and U.S. Air Force established a new requirement that community based child care providers serving Navy, Air Force, and NGA families will be required to have an Advanced FBI Fingerprint Check and State Child Abuse and Neglect Registry check. This includes all employees working in the center or facility when children are present and all adults (Provider and anyone 18 years of age and older) working in the family child care home or residing in the home for 30 days or more.

Over the next couple of months, we will make every effort to ensure that you have the necessary information regarding all aspects of this new requirement.

Please continue to check this website for future updates.

Initial Letter to Providers – Background Check Requirement

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What Programs Are Available?

Operation Military Child Care (OMCC) (Click to search for eligible providers)

The Operation Military Child Care program provides fee assistance for families of deployed or mobilized National Guard, Reserve and Active Duty service members during the duration of the deployment. Providers may be eligible for the Operation Military Child Care program if they have a valid state license and annual licensing inspection report.

Military Child Care In Your Neighborhood (MCCYN) (Click to search for eligible providers)

The Military Child Care in Your Neighborhood program provides fee assistance for families of Active Duty Service Members and full-time NGA employees who are unable to access on-post child care. Providers may be eligible for the Military Child Care In Your Neighborhood program if they have a valid state license, annual licensing inspection report, and a national accreditation. (Please see the Supporting Documents section for accreditations that are accepted.)

Army Respite Care

The Army Respite program provides no-cost, hourly child care to support the unique child care needs for Army Families who meet certain criteria.

Respite Care can be used for any of the following:

    • Attending appointments
    • Running errands
    • Taking a much needed break
    • Nights, weekends, and overnight care

Respite care may also be used during the day, but it must be outside of the regularly subsidized care if the family already participates in the Army Fee Assistance Program.

Respite Provider Eligibility

  • Provider must fill out a Provider Respite Application and be willing to provide an hourly rate for the families interested in using the facility for Respite Care
  • Provider must submit the supporting documents listed on the Provider Respite Application if not already a part of the Fee Assistance Programs
  • Provider must be able to provide care in 2 hour increments
  • Care can be used at different times for a family with multiple children

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What Supporting Documents Are Needed?

Providers who want to participate in ANY of the Fee Assistance programs must submit:

*The criteria listed above are applicable to the Operation Military Child Care (OMCC) program which serves deployed service members or mobilized National Guard, Reserve and Active Duty service members during the duration of the deployment.

Providers who would like to be eligible for the Military Child Care In Your Neighborhood (MCCYN) program need to meet the criteria listed above AND one of the following high-quality indicators:

Child Care Centers:

In order for child care centers to meet MCCYN requirements, they must meet OMCC criteria AND be accredited by one of the approved national accreditation agencies listed below:

  • National Association for the Education of Young Children (NAEYC)
  • National Accreditation Commission (NAC)
  • National Early Childhood Program Accreditation (NECPA)
  • Council on Accreditation (COA) for school age programs
  • AdvancED Accreditation
  • National AfterSchool Association (NAA)

*Please note the agencies listed above are the only approved national accreditations that are accepted for the military fee assistance programs.

Family Child Care:

In order for family child care providers to meet MCCYN requirements, they must meet OMCC criteria AND have achieved the following:

  • Child Development Associate (CDA) credential awarded by the Council for Professional Recognition
  • Associate’s degree or higher in Early Childhood Education or Child Development
  • National Association for Family Child Care (NAFCC) Accreditation

Please submit all documentation and/or questions regarding provider eligibility via email to providerservices@usa.childcareaware.org or via fax at 703-341-4146. You may also call us at 1-800-424-2246, option 7.

Documentos en Espanol

Por favor vea abajo algunos formularios frecuentemente solicitados para Proveedores. Si tiene alguna pregunta, por favor comuníquese con nosotros al 1 (800) 424-2246.

Documentos para Proveedores

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Fee Assistance Approval

When Will I Receive a Response from Child Care Aware® of America?
You will receive a response about the status of your application within 3-5 business days from the submission of your application.

When Will I Receive Approval to Participate in the Fee Assistance Program?
You will receive an approval certificate within 7-10 business days of the completion of both the family and provider applications.

When Are Fee Assistance Payments Made?

Fee assistance is paid to the provider at the end of the month within 7-10 business days of Child Care Aware® of America’s receipt of the completed attendance sheets.

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Fee Assistance Payment Policies

In an effort to improve the quality and delivery of fee assistance programs, Child Care Aware® of America will be implementing changes to the policies and procedures affecting how child care providers are currently paid. Please be informed of the following changes to the policies for child care providers serving families enrolled in the following programs:

  • Operation Military Child Care (OMCC)
  • Military Child Care in Your Neighborhood (MCCYN)

Navy and Air Force Payment Policies

Marine Corp Payment Policies

Army Payment Policies

NGA Payment Policies

Attendance Sheet Instructions

Attendance Sheet Calendar

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Why is Accredited Care Important?

National accreditation is an additional criteria used to determine the quality of a child care program. Family child care homes and child care centers may pursue accreditation in order to increase the quality of their care. Accredited providers must meet higher standards than those set forth by licensing. These programs offer the kind of care, attention, and educational activities parents look for in quality child care programs, in addition to offering activities and experiences that will aid in a child’s growth and development and that will help prepare them for school.

The Military Child Care in Your Neighborhood (MCCYN) fee assistance program is an extension of the child care services offered through the various installations within the United States. Qualifying military sponsors for the MCCYN program must be connected to an accredited child care provider to ensure their children are receiving community child care of comparable quality to the type of care administered at installation-based Child Development Centers or Child Development Homes.

Sponsors who qualify for the Military Child Care in Your Neighborhood (MCCYN) program must select a child care provider that meets one of the following requirements for accreditation:

Child Care Centers:
In order for child care centers to meet MCCYN requirements, they must be accredited by one of the approved national accreditation agencies listed below:

 *Please note the agencies listed above are the only approved national accreditations that are accepted for the military fee assistance programs.

Family Child Care:
In order for family child care providers to meet MCCYN requirements, they must have achieved one of the following high-quality credentials listed below:

In addition to the provided national accreditation agencies and their corresponding websites, please feel free to visit http://naccrrapps.naccrra.org/navy/directory/search.php?program=mccyn for a list of MCCYN accredited providers who are either currently enrolled in the program, or who have been enrolled in the fee assistance program in the past.

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