Army Fee Assistance Policy Updates

Spouse/Non-military Parent School and Employment Requirements

Spouses/non-military parents that do not have a traditional work schedule or that are enrolled in non-traditional school programs may be eligible to receive fee assistance. Please see below to determine if you are eligible for the program based on the spouse/non-military parent’s work schedule or school program.

Non-traditional school programs:

  • Non-term Institutions – Spouses/non-military parents enrolled in non-term institutions that do not operate according to a traditional academic calendar must submit their schedule of classes with all required information, in addition to a receipt/invoice showing they have paid for the classes. These documents will be used to determine your eligibility for fee assistance.
  • Self-Paced Programs – Self-paced programs do not meet the requirement for the fee assistance program and are not accepted.

Non-traditional work schedules:

  • Self-employed – Spouses/non-military parents that are self-employed must submit IRS returns (Schedule C). This will be used to determine the spouse’s wages for purposes of calculating fee assistance. If this information is not available, the family will automatically be assigned to Category IX until verification of spouse income is provided either by pay stubs or tax returns.
  • Substitute Teachers – Substitute teachers must provide one month’s worth of pay stubs that validate at least 25 hours per week to be eligible for full-time care. If they cannot provide evidence of at least 25 hours, they are eligible for part-time care.
  • On-Call Employees – On-call employees must provide one month’s worth of pay stubs that validate at least 25 hours per week to be eligible for full time care. If they cannot provide evidence of at least 25 hours, they are eligible for part-time care.

Wounded Warrior Policy Update – Effective January 13, 2017

Effective January 13, 2017, Wounded Warriors must be assigned to a Warrior Transition Unit or a Warrior Transition Battalion in order to be eligible for the program. Wounded Warrior Service Members who meet these requirements are eligible to participate in the Army Fee Assistance Respite Care program. The Army Respite program provides up to 16 hours of no-cost, hourly child care per child per month for these eligible Wounded Warriors.

Operation Military Child Care (OMCC) “Continuity of Care” Update – Effective April 7, 2017

Effective 7 April 2017, the Army Fee Assistance Program will adopt the “Continuity of Care” model. Families currently participating in the Army Fee Assistance program who received a temporary exception to use licensed-only care will be eligible to continue care with their approved provider. This means that families who received the exception will not have to change providers upon expiration of their signed exception letter to find MCCYN eligible care.

Families may ONLY use the provider that they have been approved for with the exception.  In addition, the approved child care provider must continue to meet fee assistance eligibility requirements to receive payment. If you need to make changes to your child care provider please contact Child Care Aware® of America at (800) 424-2246.

New families, applying to the program for the first time, that meet MCCYN eligibility requirements are required to select a child care provider that is eligible for the MCCYN program. If no MCCYN care can be found, the family may be approved to use an OMCC provider under the Continuity of Care exception.

Army Home Off-Post Provider Transition Webinar

The Army Home Off-Post program is managed through your local garrison Child and Youth Services (CYS). Starting 1 July 2017, HOP child care providers will begin transitioning to the Army Fee Assistance Program, which is administered by Child Care Aware® of America.

Army Fee Assistance ensures Army families have access to affordable child care programs throughout the United States. If you would like to provide care to families participating in the Army Fee Assistance Program, you will need to become an approved Army Fee Assistance provider with Child Care Aware® of America. This webinar will provide you with the information and resources you need in order for you to apply to the program.

View the Webinar Slides

Army Homes Off-Post Transition – Effective September 1, 2017

Effective September 1, 2017, child care Homes Off-Post were transitioned to the Army Fee Assistance Program administered by CCAoA. As of September 1, 2017, qualifying Homes Off-Post families and providers are eligible to receive fee assistance. Families and providers should have received an email from CCAoA or the Army with details about the transition and information on how to apply for the program. If you have any questions about the Homes Off-Post transition, please contact CCAoA at 1-800-424-2246. For more information on how to apply for the Army Fee Assistance Program, please check the links below:

For Families

For Providers

Deployment Support  Update – Effective November 1, 2017

Effective November 1, 2017, the Army will implement changes to the deployment support criteria for the Army Fee Assistance Program. Please see below for an outline of the changes.

  1. The three mission levels (Mission Level I, II, III) have been replaced with five eligibility criteria. For a Soldier to be eligible for deployment support services, one of the following eligibility criteria must be met:
    • Criteria 1: Deployed Contingency Operations
    • Criteria 2: Assigned to a Warrior in Transition Unit (WTU)
    • Criteria 3: Deployed Rotation Forces
    • Criteria 4: Deployed Non-Contingency Operations
    • Criteria 5: Survivor Outreach Services (SOS)
  2. Soldiers must provide official orders or a letter from their commander indicating which of the criterion are met. TDY, TCS, and PCS status must align with the five eligibility criterion.
  3. The following benefits will no longer be authorized for new deployment statuses:
    • 5 monthly hours of respite care for Rear Detachment Cadre or for Recruiters
    • Category 1 parent fee reduction for SOS, Warrior Transition Units (WTU), and Army Wounded Warriors status
  4. Patrons currently receiving deployment support benefits will continue to receive those benefits until their current deployment status changes. Those receiving Category 1 parent fee reduction will continue to receive this reduction until their annual re-registration occurs. For Wounded Warriors, benefits end at their annual recertification.
  5. For more information, please see the following documents:

If you have any questions or concerns, please contact IMCCOM G9 at [email protected] or contact CCAoA at 1-800-424-2246.

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