Air Force Fee Assistance Program
Thank you for your interest in the Air Force child care fee assistance programs offered through Child Care Aware® of America. Before submitting an online application for child care subsidy, please visit http://militarychildcare.com/ first in order make your requests for military sponsored child care. If you do not have access to an on-base child care provider after you have made your requests, then you may be eligible to participate in one of our child care fee assistance programs.
Air Force Child Care Fee Assistance was created to provide authorized Active Duty personnel assistance in locating, selecting, and offsetting the cost of civilian child care when on-base child care is not available, or a viable option for the service member and their family. The programs available through Child Care Aware® of America provide subsidies for eligible military dependents enrolled in quality commercial child care programs throughout the United States. Child Care Aware® of America authorizes subsidy amounts based on total family income for those eligible Air Force families, and supplies monthly payments directly to the prospective child care provider.
Parents, please follow the steps below.
Step One: Determine Your Eligibility
Reserve/Guard Active Duty
U.S. Air Force Dual Status Technicians
Survivors of Combat Fallen Warriors
Active Duty Wounded Warriors
Step Two: Select a Qualifying Program & Child Care Provider
Military Child Care in Your Neighborhood is available for Stateside Active Duty (must use nationally accredited child care) Click here to search for MCCYN providers
Operation Military Child Care is available for Airmen on Deployment (may use licensed only child care) Click here to search for OMCC providers
Step Three: Collect Necessary Supporting Documents
Spouse pay stubs/school schedule
Military Installation Information Request form
Provider Application documents
*Orders are required from Sponsor’s who are Deployed, Activated, or assigned to a Recruiting Squadron
Step Four: Apply Online & Upload Your Documents
Great work! You’ve got everything ready – now it’s time to apply.
Step Five: Receive Approval Within 7-10 Business Days of Completed Application
You’ll hear from us a few days after you submit your application, and then if you’re approved you’ll know within 7-10 business days. For more information about the process, check out the links below:
When you’re ready, click the button to start your application!
What Programs Are Available?
Military Child Care in Your Neighborhood (MCCYN)
The Military Child Care in Your Neighborhood (MCCYN) program provides fee assistance for families of Active Duty Airmen who are unable to access on-installation child care. Families living within 15 miles or 20 minutes of on-installation child care must be on the wait list before applying for fee assistance. If you have denied a spot within the past 12 months for either a base-sponsored Child Development Center or Child Development Home, you will not be eligible for fee assistance. Wait list verification is subject to occur at the time of the initial application, annual recertification, or during change of provider request. If you have not yet made a request for military sponsored childcare please visit http://militarychildcare.com/.
Eligible providers for the MCCYN fee assistance program must have a state child care license, a state inspection report dated within the last 12 months, a complete provider fee assistance application, an acceptable employee background check, and must meet additional high quality accreditation standards (for more information on provider qualifications, click here).
To search for eligible MCCYN providers who are already enrolled in the program, click here. Once you have located a provider, please contact us to verify their eligibility (1-800-424-2246).
Operation Military Child Care (OMCC)
The Operation Military Child Care (OMCC) program provides fee assistance for families of Airmen who are deployed overseas. Active duty orders are required to be submitted with the application for verification purposes. Airmen who are deployed at their home station are not eligible for OMCC and should pursue fee assistance through the Military Child Care in Your Neighborhood (MCCYN) program. In addition, Airmen who are in a deployable status but not currently deployed are also not eligible for OMCC and should pursue fee assistance through MCCYN. Families living within 15 miles or 20 minutes of on-installation child care must be on the wait list before applying for fee assistance. If you have declined placement within the past 12 months for either a base-sponsored Child Development Center or Family Child Care Home, you will not be eligible for fee assistance. Wait list verification is subject to occur at the time of the initial application, annual recertification, or during change of provider request. If you have not yet made a request for military sponsored child care please visit http://militarychildcare.com/.
Eligible providers for the OMCC fee assistance program must have a state child care license, a state inspection report dated within the last 12 months, an acceptable employee background check, and they must submit a complete provider fee assistance application.
To search for eligible OMCC childcare providers who are already enrolled in the program, click here. Once you have located a provider, please contact us to verify their eligibility (1-800-424-2246).
What Supporting Documents Are Needed?
Supporting documentation for proof of eligibility may vary by program. Below is a list of commonly required documentation:
- Parent User Licensing Agreement Form – This parent/guardian legal certification form ensures all families participating in the fee assistance program understand the terms and conditions of the programs. Please check all boxes on this form, sign, date, and return with your application. Digital Signatures are not accepted.
- Self Certification Form for children listed on the application (children eligible for fee assistance must be living in the same household of the military sponsor and be listed as a legal dependent in the sponsor’s DEERS. Fee assistance programs are provided for children ages birth through 12 years).
- Spouse/Non-Military Parent information (applies to unmarried parents living in the same household) If the spouse/non-military parent is employed, one month’s worth of pay stubs with verification that they are working between 16-40 hours per week. If they are unable to provide pay stubs due to recent employment, please have their supervisor complete the Employment Verification Form for a 60 day approval period, while we wait for the spouse/non-military parent to submit one month’s worth of their pay stubs.
- If the spouse/non-military parent is enrolled in school, a school schedule verifying enrollment with 9-12 credit hours for undergraduate, or 6-9 credits at a graduate level. School schedule must include the student’s name, the school’s name, the number of enrolled credits, and the period of the current semester.
- A one-time 90 day certification of looking for work approval period may be utilized by the spouse/non-military parent, if they are currently searching for employment. The Looking for Work Form must be completed in order to take advantage of the approval period.
- LES or CLES for all Service Members activated to full time duty. A current copy of the Service Member’s LES or CLES dated within the past 90 days will be required.
- Military Orders for all Deployed, Activated Reservists, and Airmen assigned to a Recruiting Squadron. Please select “Recruiter” on your application if you are assigned to a Recruiting Squadron.
- SF-50 or Personnel Action Request Form for all Air Force Dual Status Technicians. Please supply your current year SF-50 form.
- Military Installation Information Request form – Please be advised that wait listing your children for care on base is a requirement of all families living within 15 miles or 20 minutes of installation care, regardless of the military sponsor’s active duty status, or the installation’s potential inability to accommodate your family’s specific child care needs. All military child care placement concerns related to hours of operation, commuting obstacles, school age transportation, as well as any special needs must be reported at the time of your online request in the “Comment” or “Inclusion Action Team” section. Reporting your child care placement concerns in your request for care will assist the Military Services in determining if they can offer your family any viable child care options, as well as understanding the growing child care needs of the military community. (Certain waitlist verification requirements may apply depending on your residing state.) Your application will not be processed until the Military Installation Information Request Form has been completed and received.
- Provider Documents– All eligible providers for the assistance program must have a state child care license, a state inspection report dated within the last 12 months, an acceptable employee background check, and a complete provider fee assistance application. For the MCCYN program, providers must meet additional high quality standards. Applications for fee assistance will not be processed until the selected provider meets all program eligibility requirements and has submitted a complete application.
Please note that you will have 90 days from the date in which your application is submitted to complete your application (including all your required supporting documents) and meet all eligibility program requirements. If your application is not completed within 90 days of your initial submission, then you may not be eligible for any retro-active subsidy payments and your application may be subject to deactivation. This program is not an entitlement program and is subject to the availability of funds, which may be discontinued at any time.
Frequently Requested Forms
- Change of Provider Form
- Information Change Request Form
- Spouse Employment Verification Form
- Spouse Looking for Work Form
- Military Installation Information Request Form
- Provider Fee Assistance Application (only required for Providers who have not previously participated)
- Provider W-9
- EIN Instructions
- Provider Rate Verification Form
- Provider Change of Information Request Form
Documentos En Español
Por favor vea abajo algunos formularios frecuentemente solicitados para Padres. Si tiene alguna pregunta, por favor comuníquese con nosotros al 1 (800) 424-2246.
Documentos para Padres
- Solicitud de Elegibilidad Para el Subsidio Militar Para Padres
- Certificación de Busqueda de Empleo
- Formulario de Verificación de Empleo
- Solicitud de Cambio de Proveedor
- Auto Certificación
When Will I Receive Fee Assistance?
When Will I Receive a Response from Child Care Aware® of America?
You will receive a response about the status of your application within 3-5 business days from the submission of your application.
When Will I Receive Approval for Fee Assistance?
You will receive an approval certificate within 7-10 business days of the completion of both the family and provider applications.
When Are Fee Assistance Payments Made?
Fee assistance is paid to the provider at the end of the month within 7-10 business days of Child Care Aware® of America’s receipt of the completed attendance sheets.
How Is Fee Assistance Calculated?
2019 Child Care Fee Assistance Total Family Income Categories, DoD Parent Fees, and Provider Caps
Fee assistance is determined by calculating the difference between the community child care provider’s monthly fee, which shall not exceed the program’s predetermined provider cap for the family’s locality and type of care, and the DoD parent fee for similar child care services based on locality and income category. If a family chooses a provider who charges more than their maximum provider cap, then the family is responsible for paying their DoD parent fee, as well as the additional provider cost beyond their identified provider cap. However, if the difference between the community child care provider’s fee and the DoD parent fee is less than $25/month, then a monthly fee assistance reimbursement will not be awarded to the family. Additionally, if a child is participating in full time care and the Spouse is enrolled or employed on a part time basis, then the family will only be eligible for a reduced amount of the full time fee assistance rate.
Please be advised that the DoD parent fees used to calculate assistance for this program are based on similar DoD sponsored child care services, which may not always match the exact parent fee a family would pay for care at an installation sponsored Child Development Center or Child Development Home.
Families living within the identified high cost installation localities will be calculated using the high cost parent fees and high cost provider caps. All other families living outside the identified high cost installation localities will be calculated using the basic parent fees and basic provider caps.
To view the 2019 Child Care Fee Assistance Total Family Income Categories, DoD Parent Fees, High Cost Installations, and Provider Caps that will be used to determine fee assistance, please click here.
Why is Accredited Care Important?
National accreditation is an additional criteria used to determine the quality of a child care program. Family child care homes and child care centers may pursue accreditation in order to increase the quality of their care. Accredited providers must meet higher standards than those set forth by licensing. These programs offer the kind of care, attention, and educational activities parents look for in quality child care programs, in addition to offering activities and experiences that will aid in a child’s growth and development and that will help prepare them for school.
The Military Child Care in Your Neighborhood (MCCYN) fee assistance program is an extension of the child care services offered through the various military installations within the United States. Qualifying military sponsors for the MCCYN program must be connected to an accredited child care provider to ensure their children are receiving community child care of comparable quality to the type of care administered at military Child Development Centers or Child Development Homes.
Sponsors who qualify for the Military Child Care in Your Neighborhood (MCCYN) program must select a child care provider that meets one of the following requirements for accreditation:
Child Care Centers:
In order for child care centers to meet MCCYN requirements, they must be accredited by one of the approved national accreditation agencies listed below:
- National Association for the Education of Young Children (NAEYC)
- National Accreditation Commission (NAC)
- National Early Childhood Program Accreditation (NECPA)
- Council on Accreditation (COA)
- AdvancED Accreditation Commission (effective October 1, 2016)
*Please note the agencies listed above are the only approved national accreditations that are accepted for the military fee assistance programs.
Family Child Care:
In order for family child care providers to meet MCCYN requirements, they must have achieved one of the following high-quality credentials listed below:
- Child Development Associate (CDA) credential awarded by the Council for Professional Recognition
- Associate’s degree or higher in Early Childhood Education or Child Development
- National Association for Family Child Care (NAFCC) Accreditation
In addition to the provided national accreditation agencies and their corresponding websites, please feel free to visit Child Care Aware® of America’s list of providers who have at one time participated in fee assistance. If your family selects a child care provider from this search engine, you must first verify that the facility meets the current eligibility requirements set forth by your branch and program before an approval for monthly tuition assistance can be awarded. If you have questions about your selected provider’s eligibility, please contact us at 1-800-424-2246.
If additional assistance in locating nationally accredited care in a specific area is required, a qualifying military sponsor may receive an Enhanced Referral from a member of Child Care Aware® by calling 1-800-424-2246.
During the referral process, an Enhanced Referral Specialist will conduct a customized child care search within 5 business days. This search will take into consideration the parents’ work and home addresses, transportation route to and from work, hours of care needed, ages of the children, and the provider’s eligibility for the fee assistance program. Military sponsors who receive an Enhanced Referral will also be provided with the option to use providers who are in the CCAoA preferred provider network. This network currently hosts nearly 3,500 pre-approved MCCYN providers. The call with the Enhanced Referral Specialist will link families to providers and include consumer education, eligibility screening, and information about available child care subsidy.