Thank you for your interest in the National Geospatial-Intelligence Agency fee assistance program offered through Child Care Aware® of America. If you do not have access to an on-base child care provider after you have made your requests, then you may be eligible to participate in one of our child care fee assistance programs.
Child Care Fee Assistance was created to provide authorized NGA personnel assistance in locating, selecting, and offsetting the cost of civilian child care when on-base child care is not available, or a viable option for the NGA member and their family. The programs available through Child Care Aware® of America provide subsidies for eligible NGA dependents enrolled in quality commercial child care programs throughout the United States. Child Care Aware® of America authorizes subsidy amounts based on total family income for those eligible NGA families with a TFI of $132,569 or less, and supplies monthly payments directly to the prospective child care provider.
Parents, please follow the steps below.
Step One: Determine Your Eligibility
Full Time National Geospatial-Intelligence Agency Employees
(with a TFI of $132,569 or less)
Step Two: Select a Qualifying Program & Child Care Provider
Military Child Care in Your Neighborhood (must use licensed and nationally accredited child care)
Step Three: Collect Necessary Supporting Documents
Full time spouse pay stubs/school schedule
Installation Information Request Form
Provider Application documents
Step Four: Apply Online & Upload Your Documents
Great work! You’ve got everything ready – now it’s time to apply.
Step Five: Receive Approval Within 7-10 Business Days of Completed Application
You’ll hear from us a few days after you submit your application, and then if you’re approved you’ll know within 7-10 business days. For more information about the process, check out the links below:
When you’re ready, click the button to start your application!
What Programs Are Available?
Military Child Care in Your Neighborhood (MCCYN)
The Military Child Care in Your Neighborhood (MCCYN) program provides fee assistance for families of Full Time National Geospatial-Intelligence Agency Employees, with a Total Family Income (TFI) of $132,569 or less, who are unable to access on-installation child care. If an application is received from a family and it is determined that their TFI is over $132,569, then the family will not be eligible for the fee assistance program. Families living within 15 miles or 20 minutes of on-installation child care must be on the waitlist before applying for fee assistance. If you have denied a spot within the past 12 months for either a installation sponsored Child Development Center or Child Development Home, you will not be eligible for fee assistance. Waitlist verification is subject to occur at the time of the initial application, annual recertification, or during change of provider request. If you have not yet made a request for military sponsored childcare please visit http://militarychildcare.com/.
Eligible providers for the assistance program must have a state child care license, a state inspection report dated within the last 12 months, an acceptable employee background check, a national accreditation certificate, and a complete provider fee assistance application which includes current tuition rates, IRS issued EIN certificate, and W-9 tax form. For more information on MCCYN provider qualifications, click here.
What Supporting Documents Are Needed?
Below is a list of commonly required documentation:
- Self Certification Form for children listed on the application (children eligible for fee assistance must be living in the same household of the Sponsor and be identified as a legal dependent. Fee assistance programs are provided for children ages birth through 12 years).
- Spouse/Non-Sponsor Parent information (applies to unmarried parents living in the same household) – If the Spouse is employed, one month’s worth of pay stubs with verification that they are working 25 hours or more per week. If they are unable to provide pay stubs due to recent employment, please have their supervisor complete the Employment Verification Form for a 60 day approval period, while we wait for the Spouse to submit one month’s worth of their pay stubs.
- If the Spouse is enrolled in school, a school schedule verifying enrollment with 12 or more credit hours for undergraduate, or 9 or more credits at a graduate level. School schedule must include the student’s name, the school’s name, the number of enrolled credits, and the period of the current semester.
- A one-time 90 day certification of looking for work approval period may be utilized by the Spouse, if they are currently searching for employment. The Looking for Work Form must be completed in order to take advantage of the approval period.
- CLES – A current copy of the NGA employee’s Civilian Leave and Earnings Statement dated within the past 90 days will be required.
- Installation Information Request form – Please be advised that wait listing your children for on-base care is a requirement of all families living within 15 miles or 20 minutes of installation care, regardless of the Sponsor’s active duty/employment status, or the installation’s potential inability to accommodate your family’s specific child care needs. All child care placement concerns related to hours of operation, commuting obstacles, school age transportation, as well as any special needs must be reported at the time of your online request in the “Comment” or “Inclusion Action Team” section. Reporting your child care placement concerns in your request for care will assist the Services in determining if they can offer your family any viable child care options, as well as understanding the growing child care needs of your community. (Certain waitlist verification requirements may apply depending on your residing state.) Your application will not be processed until the Installation Information Request Form has been completed and received.
- Provider Documents – All eligible providers for the assistance program must have a state child care license, a state inspection report dated within the last 12 months, and a complete provider fee assistance application. For the MCCYN program, providers must meet additional high quality standards. Applications for fee assistance will not be processed until the selected provider meets all program eligibility requirements and has submitted a complete application.
Please note that you will have 90 days from the date in which your application is submitted to complete your application (including all your required supporting documents) and meet all eligibility program requirements. If your application is not completed within 90 days of your initial submission, then you may not be eligible for any retro-active subsidy payments and your application may be subject to deactivation. This program is not an entitlement program and is subject to the availability of funds, which may be discontinued at any time.
Frequently Requested Forms
- Change of Provider Form
- Information Change Request Form
- Spouse Employment Verification Form
- Spouse Looking for Work Form
- Provider Fee Assistance Application (only required for Providers who have not previously participated)
- Provider W-9
- EIN Instructions
- Provider Rate Verification Form
- Provider Change of Information Request Form
Documentos En Español
Por favor vea abajo algunos formularios frecuentemente solicitados para Padres. Si tiene alguna pregunta, por favor comuníquese con nosotros al 1 (800) 424-2246.
Documentos para Padres
- Solicitud de Elegibilidad Para el Subsidio Militar Para Padres
- Certificación de Busqueda de Empleo
- Formulario de Verificación de Empleo
- Solicitud de Cambio de Proveedor
- Auto Certificación
When Will I Receive Fee Assistance?
When Will I Receive a Response from Child Care Aware® of America?
You will receive a response about the status of your application within 3-5 business days from the submission of your application.
When Will I Receive Approval for Fee Assistance?
You will receive an approval certificate within 7-10 business days of the completion of both the family and provider applications.
When Are Fee Assistance Payments Made?
Fee assistance is paid to the provider at the end of the month within 7-10 business days of Child Care Aware® of America’s receipt of the completed attendance sheets.
How Is Fee Assistance Calculated?
2017 Child Care Fee Assistance Total Family Income Categories, DoD Parent Fees, and Provider Caps
Fee assistance is determined by calculating the difference between the community child care provider’s monthly fee, which shall not exceed the program’s predetermined provider cap for the family’s locality and type of care, and the DoD parent fee for similar child care services based on locality and income category. If a family chooses a provider who charges more than their maximum provider cap, then the family is responsible for paying their DoD parent fee, as well as the additional provider cost beyond their identified provider cap. However, if the difference between the community child care provider’s fee and the DoD parent fee is less than $25/month, then a monthly fee assistance reimbursement will not be awarded to the family.
Please be advised that the DoD parent fees used to calculate assistance for this program are based on similar DoD sponsored child care services, which may not always match the exact parent fee a family would pay for care at an installation sponsored Child Development Center or Child Development Home.
Families living within the identified high cost installation localities will be calculated using the high cost parent fees and high cost provider caps. All other families living outside the identified high cost installation localities will be calculated using the basic parent fees and basic provider caps.
To view the 2017 Child Care Fee Assistance Total Family Income Categories, DoD Parent Fees, and Provider Caps that will be used to determine fee assistance, please click here.
Why is Accredited Care Important?
National accreditation is an additional criteria used to determine the quality of a child care program. Family child care homes and child care centers may pursue accreditation in order to increase the quality of their care. Accredited providers must meet higher standards than those set forth by licensing. These programs offer the kind of care, attention, and educational activities parents look for in quality child care programs, in addition to offering activities and experiences that will aid in a child’s growth and development and that will help prepare them for school.
The Military Child Care in Your Neighborhood (MCCYN) fee assistance program is an extension of the child care services offered through the various installations within the United States. Qualifying fee assistance sponsors for the MCCYN program must be connected to an accredited child care provider to ensure their children are receiving community child care of comparable quality to the type of care administered at installation sponsored Child Development Centers or Child Development Homes.
Sponsors who qualify for the Military Child Care in Your Neighborhood (MCCYN) program must select a child care provider that meets one of the following requirements for accreditation:
Child Care Centers:
In order for child care centers to meet MCCYN requirements, they must be accredited by one of the approved national accreditation agencies listed below:
- National Association for the Education of Young Children (NAEYC)
- National Accreditation Commission (NAC)
- National Early Childhood Program Accreditation (NECPA)
- Council on Accreditation (COA)
- AdvancED Accreditation Commission
*Please note the agencies listed above are the only approved national accreditations that are accepted for the fee assistance programs.
Family Child Care:
In order for family child care providers to meet MCCYN requirements, they must have achieved one of the following high-quality credentials listed below:
- National Association for Family Child Care (NAFCC) Accreditation
In addition to the provided national accreditation agencies and their corresponding websites, please feel free to visit Child Care Aware® of America’s list of providers who have at one time participated in fee assistance. If your family selects a child care provider from this search engine, you must first verify that the facility meets the current eligibility requirements set forth by your branch and program before an approval for monthly tuition assistance can be awarded. If you have questions about your selected provider’s eligibility, please contact us at 1-800-424-2246.