NGA Child Care Fee Assistance Program
Thank you for your interest in the National Geospatial-Intelligence Agency (NGA) Child Care Fee Assistance Program administered by Child Care Aware® of America. Before submitting an online application for monthly child care fee assistance, please visit http://militarychildcare.com/ in order make your requests for DoD sponsored child care. If you do not have access to an installation Child Development Center or Child Development Home, then you may be eligible to participate in one of our child care fee assistance programs.
The NGA Child Care Fee Assistance Program was created to provide authorized NGA personnel assistance in locating, selecting, and offsetting the cost of civilian child care, when installation child care is not available, or a viable option for the NGA Sponsor and their family. The programs available through Child Care Aware® of America provide subsidies for eligible NGA dependents enrolled in quality commercial child care programs throughout the United States. Child Care Aware® of America authorizes subsidy amounts based on total family income for those eligible NGA families with a TFI of $138,330 or less, and supplies monthly payments directly to the prospective child care provider.
Parents, please follow the steps below.
Step One: Determine Your Eligibility
Full Time National Geospatial-Intelligence Agency Employees
(with a TFI of $138,330 or less)
Step Two: Select a Qualifying Program & Child Care Provider
Military Child Care in Your Neighborhood (must use licensed and nationally accredited child care)
Click here to search for MCCYN providers
Step Three: Collect Necessary Supporting Documents
Full time spouse pay stubs/school schedule
Installation Information Request Form
Provider Application documents
Step Four: Apply Online & Upload Your Documents
Great work! You’ve got everything ready – now it’s time to apply.
Step Five: Receive Approval Within 7-10 Business Days of Completed Application
You’ll receive a status update a few days after your application is submitted. Once your family and provider application is complete, you’ll receive an approval within 7-10 business days.
For more information about the process, check out the links below:
When you’re ready, click the button to start your application!
What Programs Are Available?
Military Child Care in Your Neighborhood (MCCYN)
The Military Child Care in Your Neighborhood (MCCYN) program provides fee assistance for families of Full Time National Geospatial-Intelligence Agency Employees, with a Total Family Income (TFI) of $138,330 or less, who are unable to access DoD sponsored child care. If an application is received from a family and it is determined that their TFI is over $138,330, then the family will not be eligible for the fee assistance program.
Families living within 15 miles or 20 minutes of an installation program must have an active request for care at the program, before enrolling in fee assistance. If you have denied, or not responded to, an offered space at a Child Development Center or Child Development Home within the past 12 months, you will not be eligible for fee assistance. Verification of an active request is subject to occur at the time of the initial application, annual recertification, or during change of provider request. If you have not yet made a request for military sponsored childcare please visit http://militarychildcare.com/.
Eligible providers for the MCCYN program must have a state child care license, a state inspection report dated within the last 12 months, a complete provider fee assistance application, an acceptable employee background check for all staff, and must meet additional high quality accreditation standards (for more information on provider qualifications, click here).
To search for eligible MCCYN providers who are already enrolled in the program, click here. Once you have located a provider, please contact us to verify their eligibility (1-800-424-2246).
What Supporting Documents Are Needed?
Below is a list of commonly required documentation:
- Parent User Licensing Agreement Form – This Parent/Guardian legal certification form ensures all families participating in the fee assistance program understand the terms and conditions of the programs. Please check all boxes on this form, sign, date, and return with your application. Digital Signatures are not accepted.
- Self Certification Form – for children listed on the application (children eligible for fee assistance must be living in the same household of the NGA Sponsor and be identified as a legal dependent. Fee assistance programs are provided for children ages birth through 12 years).
- Spouse/Non-Sponsor Parent information (applies to unmarried parents living in the same household, or parents sharing custody of the children) – If the Spouse/Non-Sponsor Parent is employed, one month’s worth of pay stubs with verification that they are working 25 hours or more per week. If they are unable to provide pay stubs due to recent employment, please have their supervisor complete the Employment Verification Form for a 60 day approval period, while we wait for the Spouse/Non-Sponsor Parent to submit one month’s worth of their pay stubs.
- If the Spouse/Non-Sponsor Parent is enrolled in school, a school schedule verifying enrollment with 12 or more credit hours for undergraduate, or 9 or more credits at a graduate level. School schedule must include the student’s name, the school’s name, the number of enrolled credits, and the period of the current semester.
- A one-time 90 day certification of looking for work approval period may be utilized by the Spouse/Non-Sponsor Parent, if they are currently searching for employment. The Looking for Work Form must be completed in order to take advantage of the approval period.
- CLES – A current copy of the NGA Sponsor’s Civilian Leave and Earnings Statement dated within the past 90 days will be required.
- SF-50 – The SF-50 is required for all Full Time NGA Sponsors. Please supply your current year SF-50 form.
- Installation Child Care Request form –Please be advised that all applicant families, or families changing providers, living within 15 miles or 20 minutes of an installation child care program must have an active request for care at the program, regardless of the NGA Sponsor’s status, or the installation’s potential inability to accommodate your family’s specific child care needs. All installation child care placement concerns related to hours of operation, commuting obstacles, school age transportation, as well as any special needs must be reported at the time of your online request in the “Comment” or “Inclusion Action Team” section. If you have denied, or not responded to, an offered space at a Child Development Center or Child Development Home within the past 12 months, you will not be eligible for fee assistance. Your application will not be processed until the Installation Child Care Request Form has been completed and returned.
- Provider Documents– All eligible providers for the assistance program must have a state child care license, a state inspection report dated within the last 12 months, an acceptable employee background check for all staff, and a complete provider fee assistance application. For the MCCYN program, providers must meet additional high quality standards. Applications for fee assistance will not be processed until the selected provider meets all program eligibility requirements and has submitted a complete application.
Please note that you will have 90 days from the date in which your application is submitted to complete your application (including all required family and provider supporting documents) and meet all eligibility program requirements. If your application is not completed within 90 days of your initial submission, then you may not be eligible for any retro-active subsidy payments and your application may be subject to deactivation. This program is not an entitlement program and is subject to the availability of funds, which may be discontinued at any time.
Frequently Requested Forms
- Schedule of Care Form
- Information Update Request Form
- Change of Provider Form
- Spouse Employment Verification Form
- Spouse Looking for Work Form
- Provider Fee Assistance Application (only required for Providers who have not previously participated)
- Provider W-9
- EIN Instructions
- Provider Rate Verification Form
- Provider Change of Information Request Form
Documentos En Español
Por favor vea abajo algunos formularios frecuentemente solicitados para Padres. Si tiene alguna pregunta, por favor comuníquese con nosotros al 1 (800) 424-2246.
Documentos para Padres
- Solicitud de Elegibilidad Para el Subsidio Militar Para Padres
- Certificación de Busqueda de Empleo
- Formulario de Verificación de Empleo
- Solicitud de Cambio de Proveedor
- Auto Certificación
When Will I Receive Fee Assistance?
When Will I Receive a Response from Child Care Aware® of America?
You will receive a response about the status of your application within 3-5 business days from the submission of your application.
When Will I Receive Approval for Fee Assistance?
You will receive an approval certificate within 7-10 business days of the completion of both the family and provider applications.
When Are Fee Assistance Payments Made?
Fee assistance is paid to the provider at the end of the month within 7-10 business days of Child Care Aware® of America’s receipt of the completed attendance sheets.
How Is Fee Assistance Calculated?
2019 Child Care Fee Assistance Total Family Income Categories, DoD Parent Fees, and Provider Caps
Fee assistance is determined by calculating the difference between the community child care provider’s monthly fee, which shall not exceed the program’s predetermined provider cap for the family’s locality and type of care, and the DoD parent fee for similar child care services based on locality and income category. If a family chooses a provider who charges more than their maximum provider cap, then the family is responsible for paying their DoD parent fee, as well as the additional provider cost beyond their identified provider cap. However, if the difference between the community child care provider’s fee and the DoD parent fee is less than $25/month, then a monthly fee assistance reimbursement will not be awarded to the family.
Please be advised that the DoD parent fees used to calculate assistance for this program are based on similar DoD sponsored child care services, which may not always match the exact parent fee a family would pay for care at an installation sponsored Child Development Center or Child Development Home.
Families living within the identified high cost installation localities will be calculated using the high cost parent fees and high cost provider caps. All other families living outside the identified high cost installation localities will be calculated using the basic parent fees and basic provider caps.
To view the 2019 Child Care Fee Assistance Total Family Income Categories, DoD Parent Fees, and Provider Caps that will be used to determine fee assistance, please click here.
Why is Accredited Care Important?
National accreditation is an additional criteria used to determine the quality of a child care program. Family child care homes and child care centers may pursue accreditation in order to increase the quality of their care. Accredited providers must meet higher standards than those set forth by licensing. These programs offer the kind of care, attention, and educational activities parents look for in quality child care programs, in addition to offering activities and experiences that will aid in a child’s growth and development and that will help prepare them for school.
The Military Child Care in Your Neighborhood (MCCYN) fee assistance program is an extension of the child care services offered through the various installations within the United States. Qualifying fee assistance sponsors for the MCCYN program must be connected to an accredited child care provider to ensure their children are receiving community child care of comparable quality to the type of care administered at installation sponsored Child Development Centers or Child Development Homes.
Sponsors who qualify for the MCCYN program must select a child care provider that meets one of the following requirements for accreditation:
Child Care Centers:
In order for child care centers to meet MCCYN requirements, they must be accredited by one of the approved national accreditation agencies listed below:
- National Association for the Education of Young Children (NAEYC)
- National Accreditation Commission (NAC)
- National Early Childhood Program Accreditation (NECPA)
- Council on Accreditation (COA)
- AdvancED Accreditation Commission
*Please note the agencies listed above are the only approved national accreditations that are accepted for the fee assistance programs.
Family Child Care:
In order for family child care providers to meet MCCYN requirements, they must have achieved one of the following high-quality credentials listed below:
- National Association for Family Child Care (NAFCC) Accreditation
In addition to the provided national accreditation agencies and their corresponding websites, please feel free to visit Child Care Aware® of America’s list of providers who have at one time participated in fee assistance. If your family selects a child care provider from this search engine, you must first verify that the facility meets the current eligibility requirements set forth by your branch and program before an approval for monthly tuition assistance can be awarded. If you have questions about your selected provider’s eligibility, please contact us at 1-800-424-2246.